Hungary is the third Schengen Visa I applied this year. My first one of the year was for Czech Republic. It was for a personal trip with my daughter and niece. The second one was for a blogging trip to Spain where it was easy to get the visa as I was assisted by the tourism board! Still, I had to complete the documentation for Spain. The third one was again for a forthcoming personal trip to Budapest in November with my sister. So, here is what I have learned about how to apply for Schengen Visa at VFS Delhi (Baba Kharak Singh Marg) after 3 attempts in a single year. I have applied for Schengen Visas in previous years too.
Know Which Country You Need to Apply To
For me the choice has always been simple as I visited only one country on each trip. However, if you are visiting multiple countries you have to decide which country you need to apply to. All such documentation is easily available on the net. You need to read it thoroughly though.
Do Your Homework
Once you have decided on the country go to the specific country website, in my latest case it was Hungary. Then you do your research. It feels tedious to read all the requirements and rules but believe me going through it pays off dividends, more so if you are applying for the first time. You will present a stronger application if you read the available information.
Prepare Your Documents Carefully
There is a comprehensive list of documents required to apply for Schengen Visa from India. I strongly recommend that you complete your documentation.
For my Hungary trip my sister and I have planned a vacation. I have a well traveled passport whereas it is the first trip abroad for my sister. I file IT returns whereas she doesn’t. The trip is a gift from me to her and I should have done it long ago actually. So, we decided to show me as a sponsor and her husband in the supporting role. Both of us have documents required to apply for visa. We took a no objection certificate from her husband. We attached both mine and his bank statements and IT returns.
Schengen Countries have a list of approved Travel Insurance agencies, be aware of such details. If you read through the online resources carefully, all this is listed down.
Do remember to carry two photocopies of your passport or else you will need to stand in a long line to get it done at the VFS.
Use Your Cover Letter Wisely
When I applied for the Czech Republic Visa I used the cover letter as a formality. It was a complicated attempt because I was traveling with my daughter and niece, both are minors. As my niece’s parents were not traveling there was a lot of documentation involved. I did all the documents carefully.
But I did not use my cover letter to establish that I am an established blogger and that I have taken my daughter and niece abroad before. I did not mention that they had been to the USA before. My daughter with my husband and my niece on a school trip. I also did not mention that I needed to apply for a visa immediately afterwards for Singapore for a blogging trip.
I was called for a personal interview by the Czech Embassy. When I mentioned my forthcoming blogging trip and need to apply for another visa things started moving. I got the visa via Czech Republic after the personal interview and I learnt my lesson.
This time with Hungary I used my cover letter to establish my blogging credentials. I told them that I was applying early as I may need to apply visa for other trips. I gave links to my blog and media kit!
I also used the cover letter to explain why we would return and that we had money to take this vacation, which brings me to my next point.
Convince Them that You Have Money to Take the Vacation and You Will Return
The Schengen countries need to be convinced about both the above points. It is easy to convince about the money bit, they asked for stamped and signed bank statements of 3-6 months depending on the country.
For the second bit, that we would come back home, I used the cover letter again. I mentioned that my daughter’s age is 9 and my sister’s daughter is 12. One plays tennis daily and the other one sings and auditions for various programs. I heavily implied that our daughter’s need us in their daily life which is 200% true. And we need them equally.
I know you may not have the same reasons to come back, but think about why you would surely come back and use it in your cover letter.
Don’t Falsify Information
This goes without saying, it is obvious. I am sure any such attempt will lead to rejection. I would not even dream of providing any false information.
In theory you can pay with a debit or credit card at VFS Delhi. But the day I went for the Hungary Visa the network was down and I thought I was in trouble. But they allowed me to go out to withdraw money. The staff will tell you where the nearest ATM is. They will let you in again as well with the token number you get for applying.
Good Luck! Now that you have done everything you could, just go ahead take your online appointment, apply and wait for your visa to arrive. We got out Schengen Visa via Hungary in about 10 days. Maybe it was easier because we are two adults, maybe it was my extra preparation that made it smooth this time. I am so looking forward to take a vacation with my sister in November.
Strange is the word to describe my Schengen Visa experience with the Czech Republic. Here is a brief background about us and the trip. I have been travel blogging since 2005 and have been to 20 countries (excluding India) till date. But the number of trips I have done is much greater, as UK alone I have been to 6 times but counts as one country.
I planned a vacation with my daughter and niece to Prague, Czech Republic. The girls are 9 and 11 years of age. They have already traveled to Hong Kong with me. Chhavi (my adopted daughter) has been to USA last year with my husband, I was not traveling. Vasudha, my niece went to USA in 2016 on a school trip without her parents!
I thought we all have good travel histories so we would get the visa without a hitch. I didn’t even consider that my husband was not traveling as we often travel without each-other. He has taken our daughter to USA without me, I took Chhavi and Vasudha with me to Hong Kong in the past, what could go wrong with our application? Well it looks like plenty!
I applied for the visa on 24th February 2017 thinking I will get it in days, or maybe like it has happened in the past, even before. I was dead wrong. To complicate the matters further I was to travel on another blogging trip from March 19 and I need to do another visa for Singapore. I still thought I had plenty of time to do both.
And then it started. On February 28, they asked me to submit another from for Vasudha which was signed by both her parents and their bank statement. I did it the next day on March 1st.
Then on March 6th 2017 I got an email from the consulate in Delhi for a personal interview on March 16! That would mean I would miss out on my other trip. I called them, I have to grant it to them they pick up the phone and talk. I told them about the other trip and they agreed to bring forward my visa interview to March 8, the International Women’s day, at 9.00 am. They requested me to bring in the original birth certificate of both the girls and my marriage certificate!
They were probably paranoid because I am traveling with two minor girls. It is then I looked up the net and realized that human trafficking seems to be a problem with them but it is definitely not from India!
At the interview they first offered me that they could hand me my passport right away so I could do the Singapore visa and give my passport back to them once it was done. I thought it was reasonable. Then they went back on it saying they could give it to me only via VFS and wanted it back on 14th March. March 14 is way beyond their 10 working day guideline.
I initially said yes. But later when I had a chat with the Singapore team they said it was not possible. I once again called the Czech Embassy and told them that I don’t need the passport as I can’t do my other visa in that short a time frame. They agreed to keep it and give it back to me after they have taken the decision.
Now you might be wondering why am I calling my experience strange? Well, one of the questions they asked me at the visa interview was, “why is your husband not traveling with your daughter and niece?” I mean, hello when did that became a criteria to grant someone a visa? Or even a relevant question to ask? All hell would break loose if a foreigner was asked the same question to come to India. Indian women would be declared oppressed, there would be a call for freedom and liberty, all sorts of data would be quoted. But is no outrage when an European country asks such regressive questions to an Indian woman! After all they are a beacon of freedom and we are oppressed in India!
The next question that caught me by surprise was why is your niece traveling with you. I thought if you worked in an embassy you would have some cross-cultural training about your country of work. If the officer (a woman too) had any inkling of the Indian culture this should not have surprised her. We have strong family ties, I told her. And not only my niece, I have traveled with my nephews too.
Then came, who is paying for my niece’s trip! This when my bank statement (and mine alone, my husband’s bank statement is not even in the picture) and Vasudha’s parent’s bank statement combined has enough money to do 10 trips to Czech Republic, and these are just our savings accounts. Of course her parents are paying for her trip. Both the girls are only kids in their respective families. They are the closest friends, they refer each-other as sisters. And even though I may call Vasudha my niece just to maintain clarity; I treat both of them equally, which means both get equal amount of scoldings too. Also Vasudha’s father, my dear brother-in-law, is wheel chair bound as he has cerebral palsy since birth.
There were two woman in the room other than me, a Czech and an Indian woman. Between them they talked, “has she submitted the affidavit?” And I was seething, have you not even looked at what documents I have submitted and called me for an interview? Of course my time is free and it should be wasted!
So here I am writing a long rant, instead of getting excited about a vacation that I planned! I have learned my lesson, from next time my personal vacations (and money) is going to a visa on arrival destination. I wanted a holiday, not a headache! Which is what I have right now! I now perfectly understand how it would feel to score a self goal!
In the end we got the visa in time to do the Singapore visa too. I have to say Prague is a beautiful city. The people are nice. The whole trip went without a hitch. But I still feel shaken by the visa experience and I am not going to plan another European holiday in a hurry.
I actually had no plans to take my kids to Prague this year. Suddenly in January my younger nephew, also known as Brat 2 asked me to plan a trip. By the time I was near completion he backed out sighting too much work at office. By then I was hooked and I decided to travel to Prague with my daughter and niece- Chhavi and Vasu, also known as double trouble! And therein lies the story of applying for Czech Republic Visa with minors in India.
I was able to submit our applications successfully today. I still need to get the passports back but then I will update this post once I get know the outcome.
To get the Czech visa one needs to apply for Schengen Visa. They have a VFS office in Delhi. There is a comprehensive Czech Republic VFS website which lists the documents to be submitted along with the application form for each type of visa. The application form can also be downloaded from the website. We clearly need the tourist visa. The visa fee can be paid in cash at the VFS which is a blessing as I do not need to get demand draft made.
Even though I have taken the girls abroad before, it was Hong Kong which used to be visa on arrival when we visited in 2014. This time it was different as we all need a visa.
If you are traveling with a minor, the first thing to be careful about is parental authority. In my case my husband is not traveling and in Vasu’s case both her parents are not traveling along with us. I needed a no objection from my husband and a parental authority letter from my sister and brother-in-law, signed by both. It had to be done by a notary on a stamp paper. Photocopies of parents passport irrespective of whether they are traveling or not is also to be submitted. The logic is clear, one parent should not be able to run away with the child to another country. I totally get it. I had to submit their school ids as well along with their applications.
I am a little surprised tough because last year when Seshadri (my husband) took Chhavi to USA no such document was required even though I was not traveling. Also last year Vasu went to USA on her school trip and only one of the parents signature was required for the authority letter to the school.
For the kids I could sign off their visa application forms as both are under 12 years of age. Kids under 12 are exempt from bio metrics too. So, thankfully I could go and apply the visa for all three of us, there was no need to bring in the hyper kids in tow!
The rest of the documents are routine- completed application forms, valid passport, the return tickets, recent photos, the hotel booking, proof of funds, IT returns, six months bank statement with bank seal and signed by a bank employee! The bank seal and signature bit also surprised me a bit because even UK accepts online bank statements! But such are the vagaries of visa rules and the trick is to follow them to the letter!
After gathering all the documents, I took an online appointment and got it for the next day. I took the 9.00 am time as the VFS is not too busy at that point of the day. I needed to take the token and then go to the relevant counter. The VFS staff was super efficient. They took my forms and asked me to wait. After a while I was asked to proceed to pay the visa fee and bio metrics. Even though mine was not a very straight forward application, at no point did they ask me any irrelevant questions. They were professionals and I am thankful for that.
When I went for the bio metrics there were three passports in my kit. I did my finger scan and then the lady asked me to send in the next applicant. I looked out and said there is no next applicant! Then I realized that I didn’t have a receipt of any kind. So I randomly stopped an employee and asked him how come I don’t have a receipt even though I have done all the formalities. He took me back to the bio metric room and the lady smiled and said my kit had two more applicants! I too laughed and told her they are minors. She said she asked me to send in the next candidate because she saw two more passports in my kit. And I thought it was a general request. She promptly handed me the receipt and I walked off after thanking her and the two young boys would initially accepted my application!
Now let us see how long does it takes for the passports to arrive and what is the outcome! I will update this post once I know the outcome.
PS. All the passports in the picture belong to my family members! Three of them are mine, one current passport and two expired ones.
I started my India travel blog, Travel Tales from India in 2005. In 2016 I realized Travel Tales from India and Abroad better reflected my writings. I love to walk and ride in metros around the world. I have not been everywhere, I am not even close, but it is on my list. I also quit my job as a professor in 2015, it was a happening year! I did a Ph.D. from IIT Kanpur ages ago!
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